From a WhatsApp order to cash in the bank, without retyping a line
For distributors and wholesalers. Orders from every channel read and checked automatically, stock planned across warehouses, reps prepared for every visit and payments chased on time. Your sales, warehouse and credit teams make the calls.
Every order read, checked and routed to the right warehouse. Sample data.
- Order lines
- 4,004
- Fill rate
- 96.4%
- Overdue
- Rs. 8.2M
Orders read and checked in minutes
Shop owners order the way they always have. The order intake agent turns their message into a clean order, checks stock and credit, and puts it on the right delivery route.
20 cs milk powder 40015 full cream 1kg30 marie biscuit small10 tea 200g5 boxes noodles chickendeliver wed pls. thanksThank you. Order SO-55871 confirmed for Wednesday, Rs. 1,032,000. Tea: 6 cases on Wednesday, 4 on Thursday.Sent by the order intake agent, 07:56The same works for emails, scanned PDF purchase orders, voice notes typed by reps and dealer portal uploads.
| Item | Code | Qty | Unit price | Stock |
|---|---|---|---|---|
| Milk powder 400 g | MP-400 | 20 | Rs. 18,450 | In stock |
| Milk powder 1 kg | MP-1000 | 15 | Rs. 44,200 | In stock |
| Biscuits 80 g, 48 pack | BS-080 | 30 | Rs. 6,240 | In stock |
| Black tea 200 g | TE-200 | 10 | Rs. 12,900 | Split |
| Instant noodles chicken, 40 pack | ND-CH40 | 5 | Rs. 7,800 | In stock |
- Customer matchedNew Lanka Stores, Matale. Price list B
- Items matched to your codes5 of 5 lines, one confidence check on tea
- Stock checkedKandy depot. Tea: 6 of 10 available, 4 from Colombo DC
- Credit checkedBalance Rs. 386,000 of Rs. 600,000 limit. Nothing overdue
- Order created in ERPSO-55871, delivery on Wednesday’s Matale route
Stock planned for the orders that are coming
Demand forecasts by item and warehouse, built from your own sales history and seasons such as New Year and school term. Transfers and supplier orders are ready before a depot runs short.
Every rep visit prepared
Reps see their route, a suggested order for each outlet and any overdue balance before they walk in. Orders and collections go straight into the system, even without signal.
- Lakmal StoresOrder Rs. 48,200Collected Rs. 35,000
- Wijaya Mini Mart, UkuwelaOrder Rs. 22,750No payment due
- Hameed GroceryOrder Rs. 61,400Cheque Rs. 60,000
- Green MartShop closedRevisit Thursday
- Perera & SonsOrder Rs. 39,900Collected Rs. 20,000
- Sunrise PharmacyVisiting nowSuggested order ready
- Kamal TradersPlanned 15:30Rs. 54,000 overdue
- Fathima StoresPlanned 16:10
Get paid on time, keep the customer
Statements and reminders go out on schedule, payments are matched every morning, and long-overdue customers are held for your credit controller to decide.
Exceptions handled, not lost in inboxes
Credit holds, coming stock-outs, short deliveries and price disputes land on one board with the paperwork ready.
Built on your ERP, warehouses and sales team
Heavy daily volumes of orders, stock moves and payments, joined by data pipelines into one current picture.
- WhatsApp, email and PDFsOrders as customers actually send them
- Sales rep appVisits, orders, collections and photos
- ERPCustomers, items, price lists and invoices
- WarehousesStock, picking and loading sheets
- Bank and chequesDeposits, transfers and cheque returns
- Delivery routesProof of delivery and returns
- Clean orders in your ERPRead, matched and checked in minutes
- Stock across warehousesWith forecasts and transfer suggestions
- Rep routes and suggested ordersBased on each outlet’s history
- Credit and collectionsAgeing, reminders and credit holds
- Delivery planningOrders grouped by route and day
- Management reportsSales by rep, route, brand and customer
AI agents for your order desk, warehouses and finance
Each agent has one job. Your teams keep every decision.
An order comes in by WhatsApp, email, PDF, phone note or portal.
- 1Reads every line and matches it to your item codes
- 2Checks stock and the customer’s credit
- 3Creates the order in your ERP for the right route
Checks anything unclear and confirms.
Questions distributors ask
Our customers send orders on WhatsApp in their own words. Can it read them?
Yes. The order intake agent reads WhatsApp messages, emails, scanned PDF orders and rep notes, matches each line to your item codes and asks about anything unclear.
Do we need a new ERP?
No. We connect to the ERP you use today. If it is holding you back, we can also modernise or replace it.
Will orders go through without anyone checking?
Only if you want them to. Most distributors let clean orders from regular customers go straight through and have the order desk check the rest.
Does the rep app work in areas with poor signal?
Yes. Reps can record visits, orders and collections offline; everything syncs when they have coverage.
How do we start?
With a free 30-minute call. Most distributors start with order intake from WhatsApp and email, or with collections.
Have a project in mind?
Tell us what you are building. Our team will get back to you shortly with next steps.